Government is moving ahead with plans to restructure various departments under the Planning, Agriculture, Housing and Infrastructure Ministry which may pave the way for the creation of a Department of Transportation.
A tender, posted to the Bonfire procurement portal, stated that government is seeking a consultant or agency specialising in organisational design “to undertake a review of the current organizational structures and provide recommendations to increase organizational transparency, efficiencies, effectiveness and coherence”.
The review follows an announcement last month from Planning and Infrastructure Minister Jay Ebanks that Cabinet had approved the commissioning of a business case to look into potentially amalgamating three transport-related agencies into a single Department of Transportation, to be charged with managing local transport issues.
The review will take a critical view of the National Roads Authority, the Department of Vehicle and Drivers’ Licensing, and the Public Transport Unit, he said.
The tender, however, does not include the National Roads Authority in its scope of analysis.
The tender, which closes on 18 Jan., seeks a review of the organisational structures of seven departments under the Planning Ministry – the Department of Agriculture, Department of Planning Services, Department of Vehicle and Drivers’ Licensing, Department of Vehicle and Equipment, Public Works Department, Facilities Management Department and the Public Transport Unit.
The timeline for completion of the analyses ranges from 2024 to 2025.
The tender states that the selected consultant team shall perform a comprehensive organisational analysis of the ministry’s departments, including all operational, technical, administrative and support functions, organisational structure and current staffing levels.
“The analysis shall be fact-based and shall include all aspects of the Ministry’s functions. The review will consider immediate, short-term and long-term recommendations informed by current and anticipated contexts, with a view to support long-term viability,” it added.
The objective, the tender said, is to “review and evaluate the present utilization and adequacy of resources within each department”.
A summary of the current state assessment, applicable best practices, and the results of interviews/focus groups is also expected.
The scope of work includes: Evaluation of current service levels, identification of service-level gaps, analysis of potential efficiency opportunities and organisational design elements.
At the end of the exercise, the tender said, a final report is expected consisting of a range of relevant management model options (high level) for the restructure, and a preferred management model with rationale alongside a corresponding a high-level implementation plan.
It is also expected that the report will include a communication strategy with the objective to increase “organizational transparency/accessibility with the view to improve the delivery of services to internal and external clients, which includes time and quality of services provided by the departments”.
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